The purpose of the Whistleblowing Policy is to:
All stakeholders are eligible to raise a concern. These stakeholders might include company personnel (active and separated), suppliers, subcontractors, and clients, among others.
Through multiple channels, including:
No, because not all the issues/concerns raised are qualified for whistleblowing. The issues/concerns, which are qualified to be raised through the whistleblowing channel are identified under Scope Section in Whistleblowing Policy. Alternatively, all general concerns/grievances should be raised using Estithmar Escalation channels to draw attention to ‘Unresolved Issues’, falling under HR, compliance and legal etc.
Anhy evidence should be specified, timely, and credible. Whistle-blowers are permitted to submit “appropriate” documents that are “reasonably necessary” to support the basis for whistleblowing. There should be some sort of supporting documents/evidence such as emails, pictures, videos, audios, WhatsApp, and SMS etc. However, the verbal evidence as well as hearsay or rumors, etc., can’t be substantiated, which may lead to dropping the complaint without further invstigation. The evidence/information may be submitted electronically via the following email address: firstname.lastname@example.org Escalation channels to draw attention to ‘Unresolved Issues’, falling under HR, compliance and legal etc.
Yes, you can, by sending your complaint from a public domain email address or an email you may wish to create for reporting an incident of fraud or misconduct.
In most cases, whistle-blowers should report fraud or misconduct to the company as soon as possible. There are a few reasons for this:
The Group Senior Risk and Internal Audit Manager shall evaluate all incoming complaints. Specific, credible, and timely complaints shall be investigated and analyzed if they are admissible. The whistle-blower may be contacted for further information if needed. A preliminary assessment is carried out to evaluate whether the concerns/complaints raised by the whistle-blower are admissible or not. If admissible, then a thorough investigation will be carried out by an investigation committee formed by Internal Audit, HR and Legal, who will recommend necessary action, (legal or disciplinary) considering those investigations (if required).
The whistle-blower should not expect to receive updates from the company regarding his/her submission. As a matter of policy, the company conducts its investigations on a confidential basis. The purpose of this is to:
The employee shall report his complaint through grievance process as per EH-SOP-GHR-4001 PPP The grievance process is in place to give all employees the opportunity to have their voice heard in case where a complaint/grievance arises related to the employment at PIH Group of Companies.
All emails shall be sent to email@example.com, this email will only be accessed exclusively by the Audit Committee through the Secretary of the Board of Directors and the Company’s Group Senior Risk and Internal Audit Manager.